Reports to:Office Manager, Financial Manager or Accountant

Supervises:Clerical staff

Main objectives:Plan, organise and supervise the activities of an office including administrative systems and office personnel.

Typical functions and responsibilities:

  • Supervise central office services, including reception, filing, addressing and message delivery.
  • Negotiate the purchase of office supplies and equipment and supervise their receipt and shipment.
  • Maintain records and processes forms such as time and leave records, personnel forms, purchase requisitions and orders and others specific to the department.
  • Supervise the management and alteration of office areas and equipment, as well as layout, arrangement and housekeeping of office facilities.
  • Oversee the employment and induction of word processor operators, personal assistant and other clerical personnel.
    Supervise data entry operators and accounts clerks in the preparation of accounts ledgers, stock records and sales statistics.

Typical qualifications and experience:Strong computer skills, people handling skills and proven commercial and administrative ability.