Reports to:Chief Executive Officer

Supervises:May supervise other secretarial staff

Main objectives:Provide administrative, secretarial, and general support at top management level

Typical functions and responsibilities:

  • Act as a personal assistant, relieving the chief executive of routine work.
  • Provide a full range of secretarial duties as required.
  • Attend to routine correspondence. Where appropriate direct correspondence to relevant departments.
  • Arrange appointments and travel bookings.
  • Take messages, answer queries and screen telephone calls and visitors.
  • Research, prepare and format emails, letters, reports, and other documents.
  • Coordinate the preparation of confidential reports, financial data and presentations.
  • Liaise with members of the governing body.
  • Record discussions/minutes of meetings.

Typical qualifications and experience:Generally Sixth Form Certificate as well as Secretarial Studies Course. At least five years secretarial experience, including a minimum of three years at a senior level. Administrative ability and excellent written and oral diction. Strong computer skills required.